We love events at Strathbogie Shire Council. Events are so important to help our communities flourish when it comes to economic development, tourism and creating a vibrant atmosphere.
Council’s Events Team are happy to provide support in planning your next event. To arrange your next event, submit the appropriate event notification form (see links below) together with your Public Liability Insurance. Refer to Council’s Events Policy for event classifications and timeframes needed to submit your application.
Council’s Tourism & Events Officer will then contact you to discuss your event, based on the information provided in you Event Application, to provide further information. You will need an approval if your event is held on Council managed land. Contact Council’s Customer Service Team on 1800 065 993 if you are unsure if the land you intend to hold your event on is Council-managed.
Refer to the information below to assist you with organising and managing a successful and sustainable event in the Strathbogie Shire.
- Event Tool Kit
- Event Application Form
- Facility User Form (for Council Owned Facilities with Committees of Management)
- Weddings and Family Gatherings in Parks
- Tourism/Events Signage Application
- Waste Bins for Events Request Form
- Council Equipment Hire Form
- Euroa Cinema Hire
- Nagambie Lakes Regatta Centre Hire Form
- Community Facilities Hire Form
- Council Equipment Loan (in kind)
- Events on waterways and exclusion zones (MSV)
- Total Fire Ban Permit
- Cycling Events on Roads (VicRoads)
- Occupancy Permit (POPE)
- Siting Permit for Prescribed Structures
- Filming and Photography
- MOA to close roads (VicRoads)
- Temporary Liquor Licences
- Worksafe permits for fireworks
- Risk Assessment – How To Guide
- Waste Wise Events
- First Aid at Events
- On water events and exclusion zones
- Guidelines on how to conduct an on road cycling event
- How to lodge a Statement of Trade (SOT) on Streatrader
- Victorian Guidelines for Planning Safe Public Events
- Risk Management Plan Template
If you’re holding a public event on private land, you may need a Planning Permit for ‘Place of Assembly’. Please contact Council’s Customer Service to see if you will require one. Council recommends you use the event application forms to create your own Event Management Plan even if you are not required to complete an event application process. This will assist you to plan your event with risk and emergency management and succession planning. Council’s Public Liability Insurance covers Council; it does not cover non-council events.
If a serious incident occurs at an event held on Council-managed land and Council is found to be negligent by allowing events to occur on their land without proper due diligence, it will be sued. Therefore, if you’re organising a public or private event on Council-managed land you will require an Event Approval.
Insurance for weddings and family gatherings costs $110 (including GST) in Council managed parks can be arranged by completing this form:
All organisers who are holding an event on public land must have Public Liability Insurance (PL). Ask your insurance agency for a ‘Certificate of Currency’ of your PL Insurance with coverage for a minimum of $20 million and the policy dates must cover the date of the event. If you need to purchase insurance for a one-off event, contact:
There are Local Laws that may apply to certain parts of your event, such as busking or use of the footpath for commercial activities. For more information visit www.strathbogie.vic.gov.au/services/local-laws/
A Risk Assessment is an important part of organising your event. The purpose of a Risk Assessment is to ensure you have considered the risk associated with your event and that you’ve put in a plan to reduce the risks. A Risk Assessment shows you’ve shown your due diligence.
An Emergency Management Plan is required for most events because it helps event organisers plan for the worst possible scenarios. Unfortunately, things can go wrong when holding an event. A copy of the event’s Emergency Management Plan must be kept and displayed on site.
For events that will affect road traffic and pedestrian flow, a Traffic Management Plan will need to be created. The event organiser will need to engage a qualified traffic management company to draw up the plan.
Plans that affect VicRoads will require a Memorandum of Authorisation (MOA) to be submitted to Regional Roads Victoria for approval. Road Closures on Council controlled roads will require Council approval. Road Closures on Council roads will automatically categorise your event as a High Risk event and will require your completed application to be submitted to Council at least 6-months prior to the event.
Notification of road closures need to be placed in the relevant newspapers giving prior notice for this event. The advertisement will need to be placed 7 – 14 days prior to the event.
If the event involves a major road closure/s or impacts the public transport network, a communications plan detailing how these impacts are to be advertised will be required to be submitted to Strathbogie Shire Council.
The advertisement must include the following:
- location of the event
- road closure locations
- opening and closing times
- impact on public transport routes, such as buses
- a contact number and website for further enquiries
A copy of the communications plan must be sent to the Events Team for review prior to the advertising commencing. Printed press advertising drafts must be provided to the Events Team at least 14 days prior to the date of publication for approval.
Cycling Events are relatively risky, if the event is held on the road it will automatically be considered a High Risk Event as per the Event Policy. Therefore, if you are planning a cycling event, ensure you have covered all aspects required to run a safe event. Putting together a cycling event can be a time consuming process, so please allow plenty of time to plan and organise it – High Risk Events must submit their completed Event Application with all documentation at least 6-months prior to the Event.
You may also need to apply for a Police permit to conduct an event on a public road – see the police section above under Traffic Management.
Helpful forms and information:
All events planning on selling alcohol must apply for a Temporary Liquor Licence from the Victorian Commission for Gambling and Liquor Regulation via https://www.vcglr.vic.gov.au/home/liquor
All Temporary Liquor Licence applications must specify that they will not be serving alcohol in glass containers and that the persons serving the alcohol have an RSA certificate and the licence is displayed at the event. This is a State Government requirement.
If you are planning on selling food at your event, all the temporary food traders must be registered online with Streatrader at https://streatrader.health.vic.gov.au
Every temporary food trader must be registered. This is a State Government requirement. An annual (calendar year) fee will be payable online.
Once registered, all your temporary food traders must have submitted their Statement of Trade (SOT) online with Streatrader. There is no fee involved and the process takes less than 5 minutes.
For further information please call the Environmental Health Officer at Strathbogie Shire Council on (03) 5795 0000.
Below are links to maps of common event locations to help with creating a site map for your event. If the site map you need is not listed below, contact Council on 1800 065 993.
- Longwood Community Centre & Recreation Reserve
- Longwood Community Centre & Recreation Reserve – zoomed in
- Blayney Reserve
- Buckley Park
- Jacobsens’ Outlook
- Regatta Centre
- Regatta Centre & Boat Park
- Regatta Centre & Penninsula
Refer to the below Council officers for help with holding an event in Strathbogie Shire:
- Tourism & Events Officer – for Event Approval questions
- Visitor Economy & Events Coordinator – for Event Planning or Regatta Centre questions
- Email: firstname.lastname@example.org
- Phone: (03) 5795 0000
- Office: 109A Binney Street, Euroa VIC 3666